In compliance with the General Data Protection Regulation (GDPR) and the Data Protection Act 2018, this Privacy Policy sets out how Minute Bookstore will process your personal data that you may provide to us or that we may collect from you when you visit our website minutebookstore.co.uk.

We are committed to ensuring that your privacy is protected and will only process personal data in accordance with this Privacy Policy.

Contact details

If you have any questions our contact details are:

Eminel Ltd
17 Crafts End
Chilton
OX11 0SA

E-mail: enquiries@minutebookstore.co.uk

The information we collect

We process personal data including and not limited to:

Name
Contact information including e-mail address and telephone number
Invoice and delivery addresses
Demographic information such as postcode and preferences

Legal grounds for processing your information

We will rely on the following legal bases under GDPR to process your personal data:

Consent
Performance of a contract
Legal obligation
Vital interest
Public interest or exercise of official authority

How we collect your information

Voluntary Information

You may provide us this information when completing forms and contracts, corresponding via the telephone, e-mail or live chat, or we may meet you at an event or exhibition.

Involuntary information when you visit our website

We may gain information that we gather through our monitoring of visits to our website. We use Google Analytics and cookies in order to improve our service, user experience and to analyse how the website is used. Aside from the approximate location (IP address), the information collected is mostly anonymous traffic data including browser information, device information and language. We do not collect any additional information which could be classified as personal via these means.

Cookie Policy

For detailed information on the cookies we use and the purposes for which we use them see our Cookie Policy:
https://www.minutebookstore.co.uk/cookie-policy

How we process your information

We collect and process data for the following reasons:

to ensure we can fulfil our service levels to a high standard
internal record keeping
to improve our products and services
to ensure that our website is presented in the most effective manner
to meet our legal requirements as a UK registered business
to communicate with our partners
to market our products and services (see Marketing below)

We will also provide information to 3rd parties, when it is necessary for us to fulfil your service requirements. These include, but are not limited to, 3rd party carriers for the delivery of goods.

We will only process your data in the UK. In all circumstances the information obtained will be retained and utilised in accordance with all relevant laws, in particular the Data Protection Act 2018 and GDPR.

Marketing

We may from time to time contact you to make you aware of new products and services, unless you explicitly request us not to do so.

If you are a new customer, you can opt out of email communications at the new customer billing stage of the basket. This will ensure we do not send you promotional material via email.

We will never share your name and contact details with 3rd parties for marketing purposes.

Data security

We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure we have put in place suitable physical, electronic and managerial procedures to safeguard and secure your information.

How do we protect your personal data?

We treat your data with care and take all steps to protect it
Access to our website is password protected
Sensitive data is secured by SSL encryption
We monitor our systems for any intrusions
We will notify you and any applicable regulator of a suspected breach as required by law

Data retention

We collect and store data for the purposes of all our business operations and to provide service to our customers.

How long will we keep personal data?

For active customers we will retain data for as long as you remain active
Inactive customers who have not placed a new order in 3 years will have their accounts and associated personal data deleted.
We will keep personal data in our database for our own internal records

Your rights

You have the right to:

Receive disclosure of any of your personal data that we store and process
Update/amend inaccuracies or changes to your data
Opt out of e-mail marketing by clicking the unsubscribe link at the bottom of any Minute Bookstore email communication
Request for processing of your personal data to be restricted
Be informed of what lawful basis we are relying on for the processing of your personal data
Be forgotten (have your personal data deleted); however we would recommend that we suppress you from future communications, rather than delete your data from our database

If you wish to review, verify, correct or request the erasure of your personal data, object to the processing of your personal data, withdraw the consent to the processing of your personal data or request that we transfer a copy of your personal data to a 3rd party, please contact gdpr@minutebookstore.co.uk. We will respond to the request as soon as we can. Generally this will be within one calendar month from when we receive your request but on occasions it may take longer to deal with your request and in such circumstances we will let you know.

Links to other websites

Our website may contain links to enable you to visit other websites of interest easily. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement.

Changes to this Privacy Policy

Any changes we make to our Privacy Policy in future will be posted on our website and where appropriate notified to you by e-mail or otherwise.

Minute Bookstore – Privacy Policy 2018 (v1.0)